Increased productivity in the office can come in many different forms. For instance, you might provide incentives, bonuses, parties, meals, and other perks for employees who complete their work by a projected date. One proven method to help employees achieve their goals is to switch to the cloud for data access and collaboration. Allowing users to work from home or in separate offices while still facilitating teamwork gives workers a flexibility that doesn’t otherwise exist. The cloud enables this benefit and much more, making your organization look good to both current and potential clients.
Enabling Remote Access
Your workers don’t have to perform every duty in the office. Freeing up employees to work from home can significantly increase productivity because workers have more freedom in their schedules and can work with fewer distractions. Plus, they don’t have to commute to and from the office anymore. Cloud security ensures that sensitive data is protected from attack while enabling the remote employee to access data and project information without any obstacles.
You might want to consider bringing employees into the office on certain days to check in on their progress and to keep all team members up to date on recent developments within projects. Additionally, some employees might benefit from working full-time in the office. Evaluate your workers on a case-by-case basis to decide who should and who should not work from home.
There are times when projects are spread across multiple offices around the country or even the world. Putting the files on a cloud server makes it easy for all team members to contribute during their productive hours. An in-house server might go down during local off-hours, making it all but impossible for employees in other time zones to get into the files. You’d have to put an IT expert on call at all times to ensure the server remains accessible to everyone. Cloud computing can eliminate these kinds of hurdles.
Cloud servers have 24/7/365 monitoring systems as well as experts on-site to fix problems immediately. If a server rack goes offline, the data gets moved to another rack, and the users never even know there was a problem. They can get to the files, accomplish their work, and put the changes back in the cloud once they’re finished.
Convenience, Flexibility, and Efficiency
Cloud computing gives businesses the opportunity to adapt to the ever-changing market conditions. This kind of adaptability is often not possible when using in-house physical solutions. Plus, the fact that data and work can be accessed virtually enables timely responses, easy document retrieval and other endless time-saving benefits for both employees and business owners.
What’s even better, is that cloud services can be upgraded to meet the demands of workload, employee capacity, etc. It can then be downsized if a company happens to shrink in size.
Easy to Manage
Cloud computing makes it easy to manage large amounts of data. With traditional methods of data storage, it isn’t always easy to organize, manage, or audit databases. It may even take larger companies weeks to sort through backlogged data.
But luckily, the cloud eliminates this stress. It gives you the tools and support you need to sort through unorganized data in the most efficient way possible. Saving you plenty of headaches.
Preventing Loss and Disaster
Computers are prone to catastrophic failure. When the worst happens, such as a crash, the information on the hard drives is lost forever. Good IT practices involve making a backup of every file and keeping it on a different server. However, even the best practices sometimes fail even when you create measures to prevent such issues. It’s one of the constant challenges of IT.
The cloud focuses on staying ahead of the innovation curve for storage. Physical media and cloning technologies keep backed-up data safe and secure in case a user accidentally hits the delete key at the worst moment or a hard drive fail.
Ask yourself if your business can afford to go without cloud storage. The flexibility and scalability of the cloud create convenient solutions and makes it easier for your office to become even more productive.