Workflow vs BPM: Which is the Best Business Automation Tool?

A business owner sets up an organization to create a unique brand value in its specific niche. For the desired organizational goals, you need to follow some robust measures that will take the visibility and popularity of your business to the next level. You should think out the ways to improve your firm’s efficiency and productivity using advanced technologies.

Therefore, most of the businesses are making the use of Workflow automation and Business Process Management software that will help them reduce inefficiency, redundancy, and production cost to a great extent.  Although both the technologies serve the same purpose, they are completely different from each other. They vary in terms of features, functionalities, merits and demerits, so make sure that you choose the most relevant technology for your business processes.

Today, we will share some of the key differences between the Workflow and BPM (Business Process Management) to help you find the best automation solution for your business.

Let’s get started!

Workflow Automation

Workflow Automation is also an advanced technology that automates your business process to save the time and efforts of your team members. The software focuses on automating only one task/step within the entire business process. Of course, it is integrated with the entire process, but the automation is developed particularly for that specific task/activity.


It simply renders the information and support for each and every step involved in the process or business cycle. In fact, you can also set alarms and triggers to notify executives and process managers when the activities are overdue. In short, workflow makes sure that whether the work is seamlessly moving through the system or not.

Advantages of Workflow Automation

Reduced operational costs

Workflow automation can help you save a lot of operational cost by executing work faster using limited resources.

Enhanced communication

By automating your workflows, you can easily setup a robust communication system between you and your team.

Better flexibility

Automated business process can easily be scaled up or down according to the business needs. The system allows small business to deal with irregular order flows with ease.

Improved efficiency

Automation helps in eliminating unnecessary steps within a workflow in order to improve the overall efficiency of the process.

Better managerial control

Workflow automation allows standardization of working procedures and offers auditing trails for enhanced control.

Business Process Management (BPM)

BPM is also an advanced technology that consists of the systematic process that makes it super easy to manage the business process or cycle in more effective and deliberate way. The software concentrates on automating each and every process of a business in the best possible way. Plus, it beautifully uses both the human and technological resources to help maximize your productivity as well as revenues.


In other words, Business Process Management can help you manage, monitor, and evaluate multiple tasks and processes in real time. A process owner can use the Rule to set different parameters to monitor incidents. A BPM software solution is ideal for those who want to take their automated business processes to the next level.

Advantages of Business Process Management

BPM is an ideal technology that lets you increase the productivity of your business for better performance. It offers a ton of benefits, including monitoring, analyzing and maintaining the business functions.

Process managers can set up customized parameters for the better management of the business process. Plus, one can access data across all processes for improved planning and execution.

Workflow Vs BPM

While workflow is restricted for managing and monitoring specific task at one time, BPM streamlines entire structuring of a business process or cycle.


Workflow automation technology provides comprehensive information guidelines for each step of the process. But BPM concentrates more on visibility and accessibility – that will take your business process to the next level.

Overall, both the automation solutions are good and reliable. But when it comes to the specific needs, you need to opt for the most suitable one that can fit your business needs with ease.


Workflow vs BPM: Which is the Best Business Automation Tool? - conclusion

You can select the best solution by understanding your business requirements. If you want an automation system for a particular task, you can go for Workflow Automation. But, if you want to automate your entire business process. You can use Business Project Management software.

This article is written by Andrew. He is associated with Syscon-Inc., a reputed company that provides workflow automation tools with 100% guaranteed client satisfaction. Follow him on Linkedin and Twitter.

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Published By: Souvik Banerjee

Souvik BanerjeeWeb Developer & SEO Specialist with 15+ years of experience in Open Source Web Development specialized in Joomla & WordPress development. He is also the moderator of this blog "RS Web Solutions".